Carrying out administrative functions of the division.
Handling daily correspondence of the division.
Maintaining inventory records and relevant documentation.
Submitting quarterly inquiry reports to the Chief Secretary on the due date.
Organizing and facilitating audit and management-related activities and informing relevant officers of committee decisions.
Maintaining records on responses to audit inquiries, tracking pending responses, and submitting a progress report to the Chief Accountant every fortnight.
Preparing information for progress review meetings on audit activities.
Preparing the annual internal audit plan.
Conducting internal audits as per the annual plan and issuing audit inquiries upon completion.
Preparing and submitting responses to audit inquiries issued by the Auditor General, while maintaining an updated record of such inquiries.
Preparing and submitting responses to audit inquiries issued by the Southern Provincial Director of Internal Audit, while maintaining updated records of relevant audit inquiries.
Issuing reports on the status of audit inquiries for different administrative levels, including:
Sri Lanka Education Administrative Service
Principal Service
Teacher Service
Education Officers' Staff
Conducting internal audits on teacher timetables, ensuring adequate timetables are provided, and addressing any discrepancies.
Preparing progress reports on all assigned duties.
Conducting audits at Zonal Education Offices and Provincial Education Offices in line with the audit plan.
Compiling annual salary increment progress reports for teachers.
Preparing monthly progress reports on teacher retirements and other officer retirements and submitting them to relevant divisions.
Preparing biannual progress reports on bank reconciliations.
Providing reminders for audit inquiries, audit observations, and follow-up investigations.
Conducting internal audits at the beginning of each school term to verify whether teachers have submitted their attendance records to the principals as required.
Conducting internal audits at the beginning of each school term to ensure that teachers have maintained daily records, obtained necessary approvals, and carried out teaching activities accordingly.
Preparing and submitting annual responses to the Auditor General's Report and presenting them to both the Auditor General and the Provincial Public Accounts Committee.
Preparing and submitting responses to follow-up reports requested by the Provincial Public Accounts Committee.
Preparing and submitting responses to the Parliamentary Public Accounts Committee based on the Auditor General's Report.
Compiling and submitting relevant information to the Chief Secretary as per the directives of the Parliamentary Public Accounts Committee.
Raising awareness within the school system regarding frequently audited matters.
Conducting awareness programs to minimize administrative, financial, and other issues within the school system by coordinating with relevant stakeholders.
Submitting reports to external authorities, including:
I. Governor of the Province
II. Chief Secretary
III. Provincial Appeals Board
IV. Provincial Public Accounts Committee
V. Commission to Investigate Allegations of Bribery or Corruption
VI. Line Ministry Secretary for Education
VII. Provincial Secretary for Education
VIII. Parliamentary Appeals Board
IX. Parliamentary Public Accounts Committee
X. Provincial Advisory Committee
XI. Parliamentary Advisory Committee
XII. Submitting timely responses to audit inquiries and audit observations presented by the Assistant Auditor General/Auditor General.
Department of Education Southern Province SPEDU